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Corporate Profile

Compliance

Policy/Philosophy

We decided to conduct sensible business activities and be good corporate citizens and decent members of society, reflected in our Basic CSR Policy based on our belief that compliance with laws and regulations and social norms is essential for the survival and development of any company.

Recognizing this as compliance with laws and regulations and broad social norms, we have formulated Compliance Rules and established a Compliance Basic Policy.

We have also established the Compliance Manual which applies to our Company, our affiliates, and their subsidiaries. The Compliance Manual clearly indicates specific rules to be observed for our Group employees, and we will promote our day-to-day activities even more sincerely than ever before.

Compliance Basic Policy

  1. We consider compliance to be an important management issue and ensure thorough compliance in every aspect of its business activities, thereby establishing corporate ethics.
  2. All officers and employees of Nissan Chemical Group shall be sufficiently aware of compliance and prevent the occurrence of a compliance violation.
  3. In the event that a compliance violation has occurred or is likely to occur, we take a prompt and appropriate response.

System

The Risk Management & Compliance Committee, which is held twice a year, has been established as an organization to enhance the effectiveness of risk management, and to maintain and promote compliance. The committee is chaired by the Chief Risk Management Officer (CRO), who is appointed at the board meeting, and is composed of the Risk & Compliance Managers of each division / department, plant / laboratory, and domestic consolidated subsidiary appointed by the CRO. The important matters related to compliance and countermeasure plans, etc. are approved at the board meeting after discussion by the committee.

In addition, the Risk Management & Compliance Office under the Corporate Planning Department has been established as a specialized organization to promote continuous improvement of the entire compliance activities of Nissan Chemical Group. The office not only gives education and guidance on risk and compliance, but also regularly receives reports from risk & compliance managers on the status of compliance with laws and regulations, education / training in each division, etc., and, when necessary, support improvement and share information within our Group.

A "Consultation Hotline" was also made for making internal reports on employees of the Group. The hotline system can be used to prevent non-compliance or to solve issues at an early stage.

Indicators

Compliance Violation.

Indicator Scope Unit FY2015 FY2016 FY2017 FY2018
Consultation hotline reports Consolidated Cases 1 0 0 3
Legal actions received for anti-monopoly / anticompetitive practices (under investigation) Consolidated Cases 0 (0) 0 (0) 0 (0) 0 (0)
Fines charged and settlement fees for anti-monopoly / anticompetitive practices Consolidated Thousand yen 0 0 0 0
Confirmed corruption incident (under investigation) Consolidated Cases 0 (0) 0 (0) 0 (0) 0 (0)
Fines charged and settlement fees for corruption Consolidated Thousand yen 0 0 0 0
Other incidents related to compliance (excluding environmental) Consolidated Cases 0 0 0 0
Fines charged and settlement fees for other compliance related incidents (excluding environmental) Consolidated Thousand yen 0 0 0 0
  • Includes unconsolidated group companies in Japan

Expenditures to Industry Organizations and Political Contributions

Indicator Scope Unit FY2015 FY2016 FY2017 FY2018
Expenditures to industry organizations and political contributions non-consolidated Thousand yen 19,547 21,560 18,305 19,552
Ratio of above amount against net income non-consolidated % 0.1 0.1 0.1 0.1

Activities

Consultation Hotline

We have Consultation Hotline to prevent compliance violation or resolve the problem early on. When an employee discovers a compliance violation or potential compliance violation, he or she shall address the problem in normal operation in principle, through measures that include reporting the matter to their superior. However, if he or she thinks it is difficult to address the problem promptly and effectively, they can use the Consultation Hotline.

The contact point for reporting shall be the Risk Management & Compliance Office, outside attorneys, or outside corporate auditors, and the means for reporting may be selected by e-mail, mail, or telephone. Upon receipt of a report, the contents are reported to the corporate auditors. The Board of Directors periodically receives reports from the Risk Management & Compliance Office on the status of the operation of the internal reporting system and supervises it.

While accepting anonymous consultations, we have established a system that allows us to provide peace of mind by clearly defining in our rules the prohibition of interference with investigations, finding informants, and harassment.

Compliance Training

In order to acquire legal knowledge necessary for business, various training activities pertaining to the “Act against Delay in Payment of Subcontract Proceeds, Etc. to Subcontractors”, insider trading regulations, prohibition of bribery of foreign public officials, etc. are held regularly. Not only officers and employees of our Company but also those of affiliated companies are targeted for these training activities, and we work to improve their knowledge, including by inviting lawyers as outside instructors, if necessary.

We also hold training sessions on corporate ethics for officers and employees, including new employee training, in an effort to further raise awareness.

Not only the employees of our company but also officers and employees of affiliated companies are required to participate in these training activities. We work to improve the knowledge of officers, employees, etc. by inviting lawyers as visiting instructors.

Compliance Manual

The Compliance Manual sets forth rules so that executives and employees, etc. (regular employees, contract employees, part-time workers, temporary workers and dispatched workers) of the Nissan Chemical Group comply with laws and regulations, company rules, social norms, and ensure compliance. In addition, by including information about the Consultation Hotline system and details about its features in the Compliance Manual, we are raising awareness about our internal reporting system.

Compliance Rules

As a corporate citizen
  • Comply with the laws/regulations of the industry
  • Restrict contributions and political donations
  • Terminate any relationships with antisocial forces
  • Comply with antitrust laws
  • Conduct fair transactions with suppliers and comply with the “Act against Delay in Payment of Subcontract Proceeds, Etc. to Subcontractors”
  • Prevent unfair competition
  • Comply with laws and regulations related to security export control
  • Comply with laws and regulations related to import/export
  • Prohibit excessive entertainment and gifts
  • Prohibit bribery of foreign officials, etc.
  • Implement appropriate marketing and advertising
As a manufacturer
  • Ensure the safety of products
  • Protect the environment
  • Implement security and disaster prevention measures
As a public corporation
  • Disclose management information
  • Conduct appropriate accounting processing
As a member of the workplace
  • Comply with work regulations
  • Respect human rights; prohibit discrimination
  • Prohibit sexual harassment
  • Protect privacy
  • Ensure the health and safety of the workplace
  • Prohibit political and religious activities
As a stakeholder of the Company
  • Prohibit conflicts of interest
  • Use corporate assets appropriately
  • Prohibit insider trading
As a person who handles work-related information
  • Manage confidential corporate information appropriately
  • Use information systems appropriately
  • Manage personal information appropriately
  • Protect intellectual property rights
 
 

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