Privacy Policy

Privacy Policy

Nissan Chemical Industries, Ltd. (“the Company”) recognizes that the proper handling of customer’s personal information, including names, addresses, telephone numbers, e-mail addresses and other information that could be used to identify the individual (“Personal Information”) obtained through business activities or other means is part of the Company’s corporate social responsibility. Accordingly, in addition to adhering strictly to Act on the Protection of Personal Information and other relevant laws and regulations, the Company pays careful attention to the handling of, and protects, Personal Information as indicated below. This Privacy Policy protects Individual Numbers and Specific Personal Information (collectively, “Specific Personal Information, etc.”) prescribed by Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure (“My Number Act”) pursuant to Standards concerning Proper Handling of Specific Personal Information, etc. attached hereto as Exhibit to exercise strict control over the collection, use, storage and management of Specific Personal Information, etc. in accordance with My Number Act.

(1) Purposes of Use of Personal Information

Personal Information is used solely for the purpose of providing customers with the Company’s products and services, as well as providing information about such products and services. The Company does not use Personal Information for any other purpose.

(2) Personal Information Management and Safety Management Measures

In addition to striving for appropriate management of Personal Information, the Company aims to maintain and improve security, and endeavor to implement safety management. In some cases, the Company discloses Personal Information to subcontractors within the confines of aforementioned purpose, such as shipment of the Company’s products. In such cases, the Company obligates the subcontractors under a contract to manage Personal Information in accordance with this Privacy Policy, and conducts proper oversight of the matter.

(3) Provision of Personal Information to Third Parties

The Company does not disclose Personal Information to third parties except where the customer has consented to such disclosure or such disclosure has been required by laws and regulations.

(4) Joint Use of Personal Data

The Company may jointly use personal data as follows:
1) Items of personal data for joint use
・Name, address, telephone number and email address
2) Scope of persons who will undertake joint use
・The Company and the Company’s group companies
3) Purpose of use
・For the purpose of providing customers with the Company’s products and services
・For the purpose of providing information about the Company’s products and services
4) Personnel who is responsible for managing personal data for joint use
・Director in charge of the Corporate Planning Department

(5) Viewing, Correcting, etc. Personal Information

Any Customer who wishes to view, correct, etc., its Personal Information that is included in the Company’s retained personal data can do so by submitting request to the following contact. When the identity of the requester has been confirmed, the request will be accommodated quickly and appropriately.

(Contact desk)

Inquiries regarding ROUNDUP 0120-209374
Inquiries regarding health food products 03-3296-8008
Other inquiries 03-3296-8320

(6) Revision of Privacy Policy

This Privacy Policy may be revised at any time in accordance with changes, etc., to relevant laws, regulations, or guidelines.

2.Standards concerning Proper Handling of Specific Personal Information, etc.

Exhibit

The Company adheres strictly to Act on the Protection of Personal Information, Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure (“My Number Act”) and Guidelines for Proper Handling of Specific Personal Information (for Private Entities) when handling Individual Numbers and Other Related Laws and Regulations and Specific Personal Information (collectively, “Specific Personal Information, etc.”).

(1) Purposes of Use of Specific Personal Information, etc.

Specific Personal Information, etc. received by the Company is used within the scope of the following purpose of use. The company does not use Specific Personal Information, etc. for any other purpose.
1) Specific Personal Information, etc. of customers
・ Administrative affairs related to recording payment of compensation, charges, contract sums and awards
・ Administrative affairs related to recording various payment associated with real-estate transactions
2) Specific Personal Information, etc. of shareholders
・ Administrative affairs related to recording the payment of dividends and distribution of retained earnings (Please note, however, that the Company delegates administration of its shareholder list to its shareholder registry administrator (Sumitomo Mitsui Trust Bank, Limited) and does not directly handle Specific Personal Information, etc. of its shareholders.)
3) Specific Personal Information, etc. of employees (including their dependents)
・ Administrative affairs related to income tax and local inhabitant taxes
・ Administrative affairs related to preparation and submission of statutory filings concerning the defined-benefit pension plan and defined contribution pension plan
・ Administrative affairs related to preparation and submission of statutory filings concerning transactions in financial instruments related to the employee shareholding association
・ Administrative affairs related to preparation and submission of statutory filings concerning the worker’s asset making deposit and financing to the depositors under the asset making plan
・ Administrative affairs related to preparation and submission of statutory filings concerning group insurances (group term insurance, comprehensive welfare group term insurance, etc.)
・ Administrative affairs related to health insurance, employees’ pension insurance, national pension and long-term care insurance
・ Administrative affairs related to employment insurance

(2) Management of Specific Personal Information, etc. and Safety Management Measures

In addition to striving for appropriate management of Specific Personal Information, etc., the Company aims to maintain and improve security, and endeavor to implement safety management. The Company delegates the administration of its shareholder list to its shareholder registry administrator (Sumitomo Mitsui Trust Bank, Limited) and in some cases outsources collection, storage, disposal of Specific Personal Information, etc. to outsourcing contractors. The Company conducts necessary and appropriate oversight to ensure that safety control measures are taken by the shareholder registry administrator and outsourcing contractors for the proper handling of Specific Personal Information, etc. in accordance with My Number Act.

(3) Continuous Improvement

The Company makes efforts for continuous improvement in handling Specific Personal Information, etc.

(4) Disclosure of Specific Personal Information, etc.

The Company responds to a request for disclosure of Specific Personal Information, etc. from the individual concerned or such person’s representative without delay, except for cases falling under any of the following items:
・ Fulfillment of the request threatens to cause damage or injury to the life, body, assets or other rights or interests of the individual or any third party
・ Fulfillment of the request threatens to cause material impediment to the proper execution of its businesses
・ Fulfillment of the request constitutes violation of laws and regulations

(5) Contact Desk for Receiving Inquiries, Questions and Complaints about Disclosure

Inquiries, questions and complaints about the disclosure or handling of Specific Personal Information, etc. by the Company can be directed to the following contact desk. When the identity of the requester has been confirmed, such inquiry, question or complaint will be accommodated quickly and appropriately.

Contact desk 03-3296-8320

(6) Revision of Standards concerning Proper Handling of Specific Personal Information, etc.

These Standards concerning Proper Handling of Specific Personal Information, etc. may be revised at any time in accordance with changes, etc., to relevant laws, regulations, or guidelines.